Sample Letter #1
In response to your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).
As my resume demonstrates, my previous work experiences have enabled me to gain a deep and diverse understanding of the mindset and skills needed to succeed as a (Name of Position). These experiences, combined with my ability to adapt to a wide variety of circumstances and to manage many responsibilities while nurturing necessary lines of communication with others, make me a very suitable candidate for your open position.
If this possibility interests you, I would welcome the opportunity to discuss the matter further. Please feel free to contact me at any time; I am available for a phone conversation or office visit most days during the week. Thank you very much for your time and consideration.
Sample Letter #2
Thank you for faxing me the job description for the Springfield City auditor position. I am enclosing a brief resume outlining my experience in both business and city planning.
I have had significant experience with budgets at the state level and understand both state and federal regulations. I have good communication skills and can work well with the public. I believe I can make a significant contribution to the efficiency and security of the city's financial dealings. I look forward to your response.
Sample Letter #3
RE: ACCOUNTANT POSITION LISTED IN THE DAILY EXAMINER
Please accept my application for the accountant position that was advertised in this week's Daily Examiner.
As you will note in my enclosed resume, I have worked as the assistant accountant for City Enterprises for the last two years. Before that, I attended City University and subsequently earned my CPA license.
I feel very qualified to fill your accountant position and would like to arrange an interview at your earliest convenience.
Sample Letter #4
RE: FOLLOW-UP REQUEST FOR EMPLOYMENT AT DOE RESOURCES
Thank you for taking time to talk with me on the telephone yesterday. I appreciated your answering my questions about positions in your company.
Per your request, I am forwarding you a copy of my resume. I think you will agree that I have many of the skills you are looking for. What a resume cannot express is the pride I take in my resourcefulness and being a creative problem solver. I also believe my experience at City Corporation would make me a valuable member of the Doe Resources team.
I would like to schedule a meeting to speak with you in person about how my skills could benefit Doe Resources. I can be reached at 555-5555. I look forward to hearing from you soon.
Sample Letter #5
I am interested in the night security position advertised in the City Examiner on March 29.
I have enclosed a resume outlining my background and showing my potential as an employee within your organization. My security background spans eight years and two positions: City Bank and City Correctional Facility. I am a graduate of City College, where I earned my (name) degree. You will see that my list of references includes (name prominent people).
I look forward to meeting you in an interview to discuss my qualifications and the position. I may be reached at 555-5555.
Sample Letter #6
RE: APPLICATION FOR EMPLOYMENT WITHIN DOE FILMS
I became acquainted with Doe Films while I was doing film editing for our mutual colleague, (name). With the hope that you will be interested in my skills and background, I have enclosed my resume.
I would appreciate meeting with you to discuss your company's needs and potential employment opportunities. I believe my experience would be valuable to you.
I will call your office next week to request a mutually convenient time for an appointment. Or I can be reached at 555-5555.
Sample Letter #7
I am applying for the technical writing position that your firm advertised in the local newspaper and have attached my resume. I have been writing for over 10 years in both contract and salaried positions in the computer industry. Writing has always brought me great satisfaction. I look forward to an opportunity to meet with you to introduce myself and discuss my qualifications.
Sample Letter #8
I am submitting my resume for consideration for the position of High-Rise Operations Manager, as advertised on the Doe Employment Hotline. My experience on the Springfield Tower crew has taught me the proper balance of respect and efficiency necessary for operating repair and cleaning equipment 50 or 60 stories above the earth. I am looking forward to meeting with you to discuss my potential leadership of your high-rise crew. I will follow up this letter with a telephone call within the week.
Sample Letter #9
I appreciated the time you spent on the phone with me earlier today discussing the zookeeper position. Enclosed is a copy of my current resume, which you requested. I have always enjoyed working with animals, and although my formal education does not entirely reflect this interest, I spent all my summers throughout high school and college working for veterinary surgeons. I worked for four years in an urban, small animal practice, and three years on a large dairy farm. I am eager and quick to learn and, once I have been shown what to do, can work without supervision.
Thank you again for agreeing to look at my resume. I look forward to meeting you.
Sample Letter #10
A friend who works at the Springfield branch told me that you are seeking to fill the position of Consumer Loan Processing Manager. As my enclosed resume indicates, I have had considerable experience in processing a variety of consumer and real estate loans.
In my previous position, I processed and documented appraisals, titles, flood certifications and insurance after, of course, verifying each client's income. I have been involved in numerous real estate and consumer loans, and often resolved credit issues that could have been potential deal breakers. In the process, I have developed substantial telephone and interpersonal skills and am now proficient in closing successful transactions with satisfied customers.
To stay current in my field, I have become proficient in using the Internet and email to process and send various loan-related transfers and attachments. Of necessity, I have developed a typing speed that exceeds 80 wpm. As would be expected, I have excellent PC skills and can operate Word and Excel. In the past year, I have also created several motivational Power Point Presentations for our team members.
My current expertise and future potential should help me stand out as the candidate who could most adequately fill the position that is now open in your loan department. I am confident that I can be a valuable asset to XYZ Bank Corporation as the Consumer Loan Processing Manager.
I would appreciate the opportunity to meet with you to discuss my qualifications and experience. If agreeable to you, have your secretary call me at 555-5555 and we can set up an interview at your earliest convenience.
Sample Letter #11
I am writing in response to last Sunday's ad for the Regional Sales Manager position in your Account Development Group. As this position involves increasing your classified ad clientele by improving sales presentations, I believe that I am the "dynamic person" with the "recent experience" you are looking for.
As a Sales Associate for a modest newspaper organization in Denver, I developed and maintained client relationships for five successful years. During that time, the newspaper enjoyed a large volume of repeat business involving accounts of all sizes. In this position I was able to develop excellent sales presentation skills, and found the challenge of winning the trust and business of new clients an especially rewarding experience.
More recently, as Assistant Sales Manager in a somewhat larger organization, I helped to bolster the low profit margin by streamlining and updating the company's sales presentations. After they implemented an employee development seminar based on my guidelines, account sales increased substantially, leading to a new customer increase of 21 percent. In the following fiscal year, this new clientele generated more than $150,000 in additional revenue.
I believe my ample experience, innovative ideas, and effective interpersonal skills would make me a desirable addition to the Newspaper Enterprise Company. I would welcome the opportunity to help Newspaper Enterprise Company achieve its full potential.
I would appreciate the opportunity to talk with you in person concerning the advertised position. I am available for an interview any weekday morning. If you are agreeable, please have your secretary call me and we can set up an appointment. I have enclosed my current resume and will be happy to supply you with two letters of recommendation as well.
Sample Letter #12
My friend, Jane Doe, who is a teller in your Springfield branch, told me that you are looking for a Consumer Loan Processing Specialist. As my enclosed resume shows, I have had considerable experience in processing real estate and consumer loans.
With my previous employers, I have requested and handled all aspects of processing and documenting appraisals, titles, flood certifications and insurance as well as verifying income. Because of my well-developed human relations and communications abilities, I have successfully processed many real estate and consumer loans and successfully resolved a variety of loan problems. My customer service and detail orientation skills will enable me to meet the customer's needs at XYZ Bank Corporation as well. In addition, my typing speed is over 60 wpm with 99 percent accuracy. I have excellent PC skills and can operate Word and Excel.
I would like to talk with you about my loan processing experiences and describe how I can assist XYZ Bank Corporation with their consumer and real estate loans.
Please call me at 555-5555 so we can plan a time to talk about the position. I will call your office in a few days if I have not heard from you by then.
Sample Letter #13
The purpose of my letter is to let you know of my strong interest in the Project Manager position that you advertised in the San Jose Mercury News on Sunday.
As you can see from my enclosed resume, my experience and qualifications closely match the advertised requirements. I feel my outstanding work experience and excellent educational credentials qualify me for the position. At a previous employer, I accomplished the following:
* Created, developed and implemented a new project tracking system that reduced work load by 23 percent, saving more than $145,000 in operating expenses.
* Reduced expenses by $278,000 in six months by modifying the manufacturing process, which also significantly improved employee productivity.
Five years ago, I received my MBA from Duke University, Magna Cum Laude with a 3.96/4.0 GPA. I was recognized as being first in the graduating class.
I would very much appreciate talking with you about how I can assist you in improving your operations and reducing expenses. I will call you in a few days to follow-up and answer any questions you may have.
Sample Letter #14
I would like to be considered for the Senior Treasury Analyst position that you are advertising in the Cincinnati Herald. If you look over my enclosed resume, you will see that I have earned an MBA as well as a CPA. I believe this training, coupled with 10 years of experience in accounting and finance, fully qualifies me to fill this position.
I have worked in several large banking organizations where I have conducted various independent financial analysis projects. I am proficient in using GAAP and Excel, and have developed excellent organizational skills as well. For example, in my last position I modified several procedures, which significantly reduced the analysis time previously spent on company projects. Within eight months, this enabled my employer to save over $200,000 in operating expenses. I was subsequently named "Employee of the Year" and received a $5,000 bonus check at the annual banquet.
I would like to discuss my qualifications with you in person because I believe I can assist ABC Bank in reaching its analysis objectives. I will call next week to see if I can set up an interview with you at your convenience.
Sample Letter #15
I saw your ad for an experienced sewing machine operator in the Springfield Times and would like to be considered for this position.
I have enjoyed sewing for family and friends for many years. Three years ago, I entered the workforce and joined the sewing team at Durable Luggage Company. My experience on the Juki Industrial machine includes sewing all sizes of luggage together, vinyl as well as canvas.
I have also gained experience sewing vinyl and leather upholstery. Last year, my employer received an order from a furniture manufacturing company that provided us with a lot of upholstery work for several months. Unfortunately, the company is now sending a lot of their work to India because of increasing labor costs here and I need to look for a new job.
My employer has also used some of my ideas and designs. For example, I recommended that the sewing process at Durable Luggage Company be slightly modified. By sewing the inside flaps first and changing the order of how the bag's components are attached to each other, the company was able to streamline the luggage manufacturing process. Because of this change, the company's productivity rate increased by 12 percent and I earned the "Outstanding Employee Award," which included a bonus check for $500.
I believe that I am well-qualified to be a sewing machine operator at Doe Luggage Company. Please look over my enclosed resume for more details. My phone number is 555-5555. I will call your office in a few days to see if I can set up an interview with you at that time.
Sample Letter #16
I am very interested in the administrative position that is presently available in your company. After learning about the duties associated with this position, I am confident that I can meet your needs. My skills in this area are strong, as are my educational background and experience. Allow me to discuss this with you, and you will discover a dedicated and competent professional who will work hard to benefit your company.
Please review the enclose resume, as it outlines my qualifications in further detail. By examining it you will find that my educational achievements and past employment accomplishments are more than adequate. You will also see that I can bring an impressive range of skills to this position.
I would appreciate the opportunity to provide you with additional information or answer any questions you may have. Perhaps we can set a time to meet in person to discuss the possibilities of allowing me to fill this position. Thank you in advance; I look forward to hearing from you soon.
Sample Letter #17
Having recently come across your employment listing in the (Name of Newspaper), I am writing today to submit my resume in application for the position of (Name of Position).
As you will notice when reviewing my resume, the advanced skills and conceptual understanding acquired through coursework and challenging practicums during my studies equip me to adapt and thrive within many circumstances. Although I haven't yet acquired extensive on-the-job experience, given the strength of my academic record and my successful previous employment within other industries and positions, I am confident that I could perform excellently as a (Name of Position) for (Name of Company).
If this possibility interests you, please contact me at your earliest convenience to set up a phone conversation or interview. I welcome the opportunity to learn more about the position and to discuss my abilities in greater detail. Thank you for your time and consideration.
Sample Letter #18
I learned about this (name of position) position from (name of contact), who recommended that I apply. Through my previous job experience, I have approximately (number) years of (field) experience, from which I have gained many of the skills you are looking for.
I am interested in applying for this position because (company) sounds like an enjoyable place to work, and I think I would enjoy the work I would do there. My experience in previous positions has provided me with the essential skills needed for this position, and I believe I can also add not only my experience, but my warm personality to the work environment.
I look forward to hearing from you. I am available for an interview at your convenience and can be reached at (phone number). Thank you so much for your time.
Sample Letter #19
I am responding to your ad in the Thursday Tribune for a marketing director.
I have had 10 years of experience in marketing, and am currently employed as the director of Stevens Marketing, a niche specialist with 40 employees. I have had extensive experience in writing ad copy, a skill that you specified in your advertisement. I am now in a position to take on greater responsibilities.
I have followed the growth of Doe Incorporated, and I would appreciate being associated with such a fine organization.
Please review my enclosed resume. I will contact your office next week in the hope of making an appointment to discuss a position with Doe Incorporated.
Sample Letter #20
John Doe, our mutual associate, explained that you are interested in a Sales Executive to take City Food Service to new heights. I have enclosed my resume with the hope that we can meet to discuss my application for that position.
You will find that my performance at Regional Foods Incorporated contributed substantially to their millions of dollars in revenue. I would be just as dedicated to building your organization's sales.
Please note a few key items on my resume:
*(list key achievements)
Of course, what my resume cannot convey is my enthusiasm for food service sales and helping to build a company. The people I have listed as references will endorse me as honest and hard working.
May I please request an interview at your convenience to discuss how I can make a lasting contribution to City Food Service? I will contact you next week to schedule a time.
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Email Cover Letter Sample and Tips
Writing a hard copy cover letter is becoming less of the norm these days. This is because, more than ever, people are sending job application materials through job websites or via email. This includes submitting resumes and cover letters online.
When asked to submit your job materials (such as your resume and any other related documents) as an email attachment, the email itself acts as your cover letter.
See below for an example of an email cover letter, and tips for how to write it and what to include your message. Here are some tips on how to write and send a quality email cover letter.
Use a Professional Email Address
First, before you start drafting your letter, make sure your email address is professional. Along with the subject line, your email address is the first thing the employer will see – it is your first impression.
If you are using an informal address that you created years ago like email@example.com or firstname.lastname@example.org, it may be a good idea to open a new account specifically for communication between you and hiring companies. Get a new professional address that includes your first and last name, if possible.
State Your Name and the Job in the Subject
In the subject line of the email, clearly state the position you are applying for and also include your name. This way, the hiring manager will know, at a glance, that you are writing to apply for a job.
With a clear subject line, the employer is more likely to read the email. Also be sure to proofread your subject line before sending the email – a typo in the subject line is not a good first impression, and might lead to your email being deleted!
Start With a Greeting
If possible, greet a particular person in your letter.
Figuring out the recipient may be as easy as reading the name on the email address in which you are sending your resume. If it isn’t that obvious, double check the job listing to see if a name is mentioned. You can also check the company website (see if there is a directory or list of staff members), or call the company and ask the administrative assistant for help. If none of this works, you can use a greeting like “Dear Hiring Manager.”
What to Include in the Email Message
An email cover letter includes pretty much the same content as a hard copy cover letter, with a few optional additions. Start your letter by expressing your interest in the job opening, and mention the job title by name. Follow this with some of your previous experience that will show the reader that you are qualified for the position.
Focus on specific examples when explaining that you have certain qualities or skills. Make sure all of the information you include is directly related to the job for which you are applying. Do not be afraid to brag a little bit about your accomplishments; this is the time to “sell” yourself to them.
A benefit to sending your cover letter by email is the ability to attach URLs within the body of your message.
For example, if you are applying for a technology driven position like a web designer, freelance writer, or software developer, you can insert links to work you have done in the past. Nothing shows what a good fit you will be for the job like real life examples of what you can do.
Close With a Thank You and Signature
Finally, close your email cover letter with a thank you and express your readiness to meet the hiring manager in person for an interview. You might also want to add that your resume is attached to the email (if this is the case).
Then, include a closing (such as “Best” or “Sincerely”) and your full name. Underneath your name, include an email signature. This is something you can set up on your email account. It appears at the bottom of every email you send, and includes important contact details, such as your email address and phone number.
It might also include your full address, employment information, or a link to your LinkedIn profile.
Attach Your Resume (Unless Told Otherwise)
Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send it as a PDF or Word document. Of course, do not do this if the employer specifically tells you to submit your resume in some other way (such as through a website or via mail).
Sample Email Cover Letter With Resume Attached
Subject Line of Email Message: Communications Director Position - Your Name
Dear Hiring Manager,
I read your job posting for a Communications Director with interest. I am confident that my ten years of experience in communications in both the private and public sector make me an ideal fit for the position.
In my position as Communications Director for XYZ Company, I wrote articles for the company website, managed guest author submissions, and wrote and sent a weekly email newsletter to subscribers. I received consistent praise from the director for my attention to detail and clear, straightforward writing style.
While Assistant Communications Director for Assemblyperson Susan Smith, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence.
I also have extensive experience writing on a freelance basis on labor issues, which, I believe, would be an ideal match for this position. Articles are available for your review at:
Additional writing samples and my resume are attached. If I can provide you with any further information on my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for your consideration.